Meeting, Event & Incentive Management

• Work closely with your team to establish theme, time-lines and agenda.
• Preparation and management of budgets and reconciliation for conference events
• Oversee logistics with hotel catering services management team to include set-ups for ballroom, outdoor event space, food and beverage, green rooms, and AV hook-ups.
• Source and negotiate for keynote speakers, team building, entertainment options, décor, photo ops, etc.
• Establish contact, rapport and manage all vendors and speakers
• Finalize details for event with Client, vendors and venue
• Direct Client to furnish any deposits indicated on contracts and notify client of all invoicing processes and due dates
• Work with in-house marketing team or sub-contractor to create artwork for meeting collateral
• Work with video production team to create a unique themed kick-off opening video
• Attend pre-con with venue and event team
• Coordinate set up of audio visual and technical arrangements as needed
• Conduct post-con with venue and event team